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ADMINISTRATIVE

ASSISTANT

Full time

AAPF is urgently seeking an enthusiastic Administrative Assistant to join our team! This position is a full-time salaried remote role with the potential to transition into an in-office role. The Administrative Assistant will provide office management, scheduling, and other administrative support. 

The Ideal Candidate should have:

  • Familiarity with AAPF programs and initiatives

  • Previous work experience with a non-profit or social justice organization

  • Effective written and oral communication skills

  • Strong organizational, multi-tasking, and prioritizing skills

  • Demonstrated ability to be proactive, take initiative, exercise good judgment, discretion, and confidentiality in all tasks

  • Experience with timekeeping systems

  • Proficiency in Microsoft Office, Google Suite, Calendly, and Zoom scheduling

  • Experience managing, preserving, and protecting electronic files through cloud-based servers

  • Flexibility to pivot as needed and react with appropriate urgency to situations that require a quick turnaround in a high-paced environment

  • Ability to work successfully with different work styles and approaches

  • Basic accounting skills (preferred, but not required)

Administrative Experience: 2-3 years (Required)

Education: Associate’s degree (Required), Bachelor's degree (Preferred)

Duties and Responsibilities include, but are not limited to:

  • Scheduling appointments and maintaining calendars

  • Organizing and scheduling both internal and external meetings using administrative software (Experience with Calendly and Zoom required)

  • Writing and distributing meeting minutes for executive team members
    Creating spreadsheets to track ongoing budgets, projects, contact lists, and various benchmarks of organization
    Drafting, proofreading, editing, and distributing correspondence, memoranda, and reports

  • Assisting in the management of accounts (i.e. email accounts and Harvest timekeeping)

  • Creating and/or maintaining filing systems, both electronic and physical
    Ordering office supplies and researching new deals and suppliers

  • Booking travel arrangements 

  • Consistently researching ways to improve administrative processes

Application Process:

Salary range is $42,000-$48,000 a year depending on experience. Interested candidates should submit a resume, cover letter, a writing sample of an inter-office memorandum or meeting agenda (not to exceed one page), and two professional references to info@aapf.org.

AAPF is proud to be an Equal Opportunity Employer. We value a diverse workplace that strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

AAPF does not tolerate any form of harassment or discrimination with respect to race, religion, color, social or ethnic origin, sex, pregnancy (including childbirth and related medical conditions), age, physical, disability, sexual orientation, gender identity and/or expression, marital status, veteran status, or any other status protected by local, state, or federal laws.