About AAPF

Founded in 1996, The African American Policy Forum (AAPF) is an innovative think tank that connects academics, activists, and policy-makers to promote efforts to dismantle structural inequality. We utilize new ideas and innovative perspectives to transform public discourse and policy. We promote frameworks and strategies that address a vision of racial justice that embraces the intersections of race, gender, class, and the array of barriers that disempower those who are marginalized in society. AAPF is dedicated to advancing and expanding racial justice, gender equality, and the indivisibility of all human rights, both in the U.S. and internationally.

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Executive Assistant Role Summary
Reporting to the Executive Director, the Executive Assistant will be responsible for day to day execution of administrative tasks related to the Office of the Executive Director (OED). The Executive Assistant will serve as the key point of contact for all scheduling and calendar management on behalf of the Executive Director as well as other activities that further the preservation of the Executive Director’s time.

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Duties and Responsibilities include, but are not limited to:​

• Scheduling appointments and maintaining calendars of the Executive Director; 

• Assisting in the management of accounts (primarily email accounts);

• Developing travel itineraries and agendas including scheduling flights, arranging other transportation and book accommodations;

• Managing the expense reporting for OED finance accounts using Expensify platform;

• Dealing with complex, multi-layered communication with various AAPF partners and collaborators;

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The Ideal Candidate should have:​

• Strong organizational, multi-tasking, and prioritizing skills;

• Effective written and oral communication skills;

• Flexibility to pivot as needed and react with appropriate urgency to situations that require a quick turnaround in a high-intensity, fast-paced environment;

• Ability to execute projects and special assignments by establishing objectives; determining priorities; managing time; gaining cooperation of others; monitoring progress; problem-solving; making adjustments to plans;

• Proficiency in Microsoft Office and Google Suite;

• Experience with timekeeping systems;

• Demonstrated ability to schedule appointments and meetings; 

• Experience in interpersonal communications;

• Commitment to updating job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks; and participating in professional organizations;

• Basic accounting skills (helpful, but not required)

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How to Apply:
Interested candidates should submit a resume, cover letter, and three professional references with the subject line "Executive Assistant Application" to careers@aapf.org.

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The African American Policy Forum (AAPF) is an equal opportunity employer that values a diverse and inclusive workplace. We are committed to building a team that reflects a variety of backgrounds, perspectives, and skills, and we strongly encourage applications from individuals who have historically been underrepresented in nonprofit, academic, and policy work.

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AAPF prioritizes the employment of people of color, women, individuals with disabilities, members of the LGBTQ+ community, and those with lived experiences that align with our mission. We believe that diversity in all forms enhances our ability to achieve our organizational goals and fosters a work environment where every individual can thrive. We welcome applicants who bring different perspectives and experiences, as we work to advance social justice and racial equity in all aspects of our programming and advocacy.

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If you are committed to advancing racial and social justice and thrive in a collaborative, fast-paced environment, we encourage you to apply.

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